If you have conducted things like interviews or observations, you are likely to have transcripts that encompass pages and pages of work.
Putting this all together cohesively within one chapter can be particularly challenging. This is true for two reasons. First, it is always difficult to determine what you are going to cut and/or include. Secondly, unlike quantitative data, it can often be difficult to represent qualitative data through figures and tables, so condensing the information into a visual representation is simply not possible. As a writer, it is important to address both these challenges.
When considering how to present your qualitative data, it may be helpful to begin with the initial outline you have created (and the one described above). Within each of your subsections, you are going to have themes or headings that represent impactful talking points that you want to focus on.
Once you have these headings, it might be helpful to go back to your data and highlight specific lines that can/might be used as examples in your writing. If you have used multiple different instruments to collect data (e.g. interviews and observations), you are going to want to ensure that you are using both examples within each section (if possible). This is so that you can demonstrate to more well-rounded perspective of the points you are trying to make. Once you have identified some key examples for each section, you might still have to do some further cutting/editing.
Once you have your examples firmly selected for each subsection, you want to ensure that you are including enough information. This way, the reader will understand the context and circumstances around what you are trying to ‘prove’. You must set up the examples you have chosen in a clear and coherent way.
Students often make the mistake of including quotations without any other information. It is important that you embed your quotes/examples within your own thoughts. Usually this means writing about the example both before and after. So you might say something like, “One of the main topics that my participants highlighted was the need for more teachers in elementary schools. This was a focal point for 7 of my 12 participants, and examples of their responses included: [insert example] by participant 3 and [insert example] by participant 9. The reoccurring focus by participants on the need for more teachers demonstrates [insert critical thought here]. By embedding your examples in the context, you are essentially highlighting to the reader what you want them to remember.
Aside from determining what to include, the presentation of such data is also essential. Participants, when speaking in an interview might not do so in a linear way. Instead they might jump from one thought to another and might go off topic here and there.
It is your job to present the reader with information on your theme/heading without including all the extra information. So the quotes need to be paired down to incorporate enough information for the reader to be able to understand, while removing the excess.
Finding this balance can be challenging. You have likely worked with the data for a long time and so it might make sense to you. Try to see your writing through the eyes of someone else, which should help you write more clearly.
I. Organization and Approach
For most research paper formats in the social and behavioral sciences, there are two possible ways of presenting and organizing the results. Both approaches are appropriate in how you report your findings, but use only one format or the other.
- Present a synopsis of the results followed by an explanation of key findings. For example, you may have noticed an unusual correlation between two variables during the analysis of your findings. It is correct to point this out in the results section. However, speculating as to why this correlation exists, and offering a hypothesis about what may be happening, belongs in the discussion section of your paper.
- Present a result and then explain it, before presenting the next result then explaining it, and so on, then end with an overall synopsis. This is more common in longer papers because it helps the reader to better understand each finding. This is also the preferred approach if you have multiple results of equal significance. In this model, it is helpful to provide a brief conclusion that ties each of the findings together and provides a narrative bridge to the discussion section of the your paper.
NOTE: Just as the literature review should be arranged under conceptual categories rather than systematically describing each source, organize your findings under key themes related to addressing the research problem. This can be done under either format noted above [i.e., a thorough explanation of the results] or a sequential description and explanation of each key finding.
In general, the content of your results section should include the following:
- An Introductory context for understanding the results by restating the research problem underpinning your study. This is useful in orientating the reader's focus back to the research after reading about the methods of data gathering and analysis.
- Inclusion of non-textual elements, such as, figures, charts, photos, maps, tables, etc. to further illustrate key findings, if appropriate. Rather than relying entirely on descriptive text, consider the ways your findings can be presented visually. This is a helpful way of condensing a lot of data into one place that can then be referred to in the text. Consider using appendices if there is a lot of non-textual elements.
- A systematic description of your results, highlighting for the reader observations that are most relevant to the topic under investigation [remember that not all results that emerge from the methodology used to gather information may be related to answering the "So What?" question]. Do not confuse observations with interpretations; observations in this context refers to highlighting important findings you discovered through a process of reviewing prior literature and gathering data.
- The page length of your results section is guided by the amount and types of data to be reported. However, focus only on findings that are important and related to addressing the research problem. It is not uncommon to have unanticipated results that are not relevant to answering the research question, and this is not to say that you don't acknowledge tangential findings, but spending time describing them only clutters your overall results section.
- A short paragraph that concludes the results section by synthesizing the key findings of the study. Highlight the most important findings you want readers to remember as they transition into the discussion section. This is particularly important if, for example, there are many results to report, the findings are complicated or unanticipated, or they are impactful or actionable in some way [i.e., able to be acted upon in a feasible way applied to practice].
NOTE: Use the past tense when referring to your results. Reference to findings should always be described as having already happened because the method of gathering data has been completed.
III. Problems to Avoid
When writing the results section, avoid doing the following:
- Discussing or interpreting your results. Save all this for the next section of your paper, although where appropriate, you should compare or contrast specific results to those found in other studies [e.g., "Similar to Smith , one of the findings of this study is the strong correlation between motivation and academic achievement...."].
- Reporting background information or attempting to explain your findings. This should have been done in your Introduction section, but don't panic! Often the results of a study point to the need for additional background information or to explain the topic further, so don't think you did something wrong. Revise your introduction as needed.
- Ignoring negative results. If some of your results fail to support your hypothesis, do not ignore them. Document them, then state in your discussion section why you believe a negative result emerged from your study. Note that negative results, and how you handle them, offer you the opportunity to write a more engaging discussion section, therefore, don't be afraid to highlight them.
- Including raw data or intermediate calculations. Ask your professor if you need to include any raw data generated by your study, such as transcripts from interviews or data files. If raw data is to be included, place it in an appendix or set of appendices that are referred to in the text.
- Be as factual and concise as possible in reporting your findings. Do not use phrases that are vague or non-specific, such as, "appeared to be greater or lesser than..." or "demonstrates promising trends that...."
- Presenting the same data or repeating the same information more than once. If it is important to highlight a particular finding, you will have an opportunity to emphasize its significance in the discussion section.
- Confusing figures with tables. Be sure to properly label any non-textual elements in your paper. Don't call a chart an illustration or a figure a table. If you are not sure, go here.
Annesley, Thomas M. "Show Your Cards: The Results Section and the Poker Game." Clinical Chemistry 56 (July 2010): 1066-1070; Bavdekar, Sandeep B. and Sneha Chandak. "Results: Unraveling the Findings." Journal of the Association of Physicians of India 63 (September 2015): 44-46; Burton, Neil et al. Doing Your Education Research Project. Los Angeles, CA: SAGE, 2008; Caprette, David R. Writing Research Papers. Experimental Biosciences Resources. Rice University; Hancock, Dawson R. and Bob Algozzine. Doing Case Study Research: A Practical Guide for Beginning Researchers. 2nd ed. New York: Teachers College Press, 2011; Introduction to Nursing Research: Reporting Research Findings. Nursing Research: Open Access Nursing Research and Review Articles. (January 4, 2012); Kretchmer, Paul.Twelve Steps to Writing an Effective Results Section. San Francisco Edit; Ng, K. H. and W. C. Peh. "Writing the Results." Singapore Medical Journal 49 (2008): 967-968; Reporting Research Findings. Wilder Research, in partnership with the Minnesota Department of Human Services. (February 2009); Results. The Structure, Format, Content, and Style of a Journal-Style Scientific Paper. Department of Biology. Bates College; Schafer, Mickey S. Writing the Results. Thesis Writing in the Sciences. Course Syllabus. University of Florida.